Spartanburg, South Carolina 29304
Contact Information |
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Title |
Name |
Office
Phone |
Fax |
Email |
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General Manager |
Steve Jones |
864.583.3560 |
864.278.2003 |
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Assistant Manager |
Jonathan Pitts |
864.278.2001 |
864.278.2003 |
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Event Manager |
Scott Ellis |
864.278.1000 |
864.278.2003 |
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Operations Manager |
Atlee Pettit |
864.278.1004 |
864.278.2003 |
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Business Manager |
Sandra Henson |
864.278.1001 |
864.278.2003 |
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Food & Beverage Manager |
Tracey Vandiver |
864.278.2005 |
864.278.2003 |
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Auditorium (Capacity 3200) |
Arena (Capacity 2500) |
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Ticketed Events: $3000.00 or 10% of Gross |
Ticketed Events: $2500.00 or 10% of Gross |
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after taxes (5% State Admissions tax
plus |
after taxes (5% State Admissions tax
plus |
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Seat Restoration tax), whichever is greater. |
seat Restoration tax), whichever is
greater. |
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Non-Ticketed Events: $3000.00 per Event or |
Non-Ticketed Events: $2500.00 per Event or |
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Performance, plus Use tax (Use Tax is |
Performance, plus Use tax (Use tax is |
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$200.00 per 500 people). |
$200.00 per 500 people). |
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Events that have a running show time
greater than 8 hours:
$3000.00 per event plus Use tax. |
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Auditorium Lobby (Capacity 250) |
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Call
General Manager for price. |
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Rates include
normal set-up, one daily cleaning of public spaces, heat and/or air
conditioning, normal lighting, and water as installed on the premises and
necessary for the presentation of the event.
Rates do
not include stagehands, ticket sellers, ticket takers, ushers, door
guards, maintenance, medical technicians, police, and daily utility usage fees,
the service of employees or equipment for the special set-ups, special lighting
or electrical services, booth equipment, tables risers, chairs, catering fees,
advance ticket sales, etc. A list of these additional service fees is available
upon request.
Due to the
increase in electricity and gas prices, the Auditorium must impose a daily
utility fee, which will be added to the normal rental fee listed above. The
Arena utility fee is $500.00 per day and the Auditorium utility fee is $500.00
per day. A $200.00 per hour utility fee will apply for events who move-in or
move-out after normal business hours Monday-Friday.
For events
closing later than 12 midnight, an additional charge of $200.00 per hour or a
fraction thereof will be charged for events held in the Auditorium or Arena.
All requests
for rental of space at the Spartanburg Memorial Auditorium will be considered
tentative until a lease is signed, a deposit and insurance certificate are
received, and, if alcohol is used, a brown bag permit or temporary license is
approved.
Tentative
dates will be held for 10 working days unless another promoter has requested
for the same date. If another person requests the dates, the General Manager
will call the first hold and send out a contract immediately, giving that
person 10 days to return the signed contract with deposit. If they do
not return the contract within that time period, the second hold will
be given the date.
Leases for
events open to the public will be issued up to 14 months prior to the event.
Leases for conventions and tradeshows will be issued up to 24 months prior to
the event. Leases for all other types of events will be issued up to 12 months
prior to the event.
An event
coordinator will be assigned to your event upon return of a signed lease. Your
coordinator will be in contact with you to assist you with arrangements and
outline services available for a successful event.
Detailed floor
plans must be presented to the Auditorium Management and to the office of the
Fire Marshall of the City of Spartanburg (if requested). All floor plans should
be submitted a minimum of 7 days prior to the event.
*Please be
precise with information on physical arrangements, as equipment covered under
terms of this agreement will be set up from this information. Any changes will
be invoiced to the lessee on a time and materials basis.
Lobbies,
pre-function areas, and permanent food facilities in the auditorium and arena
are considered public areas and generally not under lessee control. As such,
the following guidelines apply:
¨
All activities utilizing public areas, such as registration,
special exhibits or displays, etc. must be approved in advance. Detailed floor
plans with specifications are to be submitted for approval.
¨
Activities in public areas must take into consideration the
requirements of other tenants utilizing the facility.
¨
Service desks and related “behind the scenes” workstations
should not be set up in public areas.
¨
Motorized vehicles, forklifts, gas or electric cars, etc.
may not be operated in the arena area or any carpeted area of the Auditorium.
¨
Heat tape and double-faced tape may not be used on the
floors of any parts of the Auditorium.
¨
No items will be permitted to hang on the drapes or attached
to the Auditorium drapes.
¨
No open flames or candles will be permitted in the
Auditorium.
¨
Do not stand on folding chairs or tables; the Auditorium
will provide stepladders if requested.
¨
All materials used in decorating the event must be
flameproof.
¨
The aisles and exit doors cannot be blocked.
¨
Vendors will be able to use the Auditorium’s pushcarts for
load-in and out, but the Auditorium will not be responsible for any damages
that might occur from misuse.
¨
No open flames
or candles are permitted as decorations.
¨
All decorations used in the Auditorium must be flameproof and
flame treatment must be used on all combustible material, such as table covers,
provided according to the city fire regulations.
¨
No decorations may be fastened to walls, columns, or drapes,
and nothing may be suspended from the ceiling without prior permission from the
Auditorium.
¨
Adhesive-backed stickers may not be used or given out on the
premises.
¨
The use of helium balloons within the facility is
discouraged. Balloons cause a safety hazard when they rise to the lighting and
electrical system housed in the ceiling, as well as a future hazard when
facility personnel are required to retrieve stray balloons that become
entangled in the facility structure. Helium balloons are allowable only under
the following conditions:
°
They are tethered or strung together.
°
They are removed from the premises at the end of the event.
°
Absolutely no helium balloons may be given out inside the
facility.
°
There will be a $5 per balloon charge to remove any balloons
that rise to the ceiling in the Auditorium.
¨
Guidelines for other decorations:
°
Confetti may be used with prior approval from management.
°
There will be a $100 clean-up charge for events using
confetti.
°
Plants and trees must be removed from the premises at the
end of the event.
Move-in/move-out
hours are from 8:00 am to 5:00 pm Mon-Fri. Any variation from these hours must
be negotiated with the Auditorium Management and will be charged $200.00 per
hour.
Pre-event
activities such as rehearsal, preview parties, etc. will be assessed a charge
for special cleaning, lighting and climate control.
All food and
beverage services, including concessions, are operated and controlled exclusively
by the Auditorium. All arrangements for serving food and beverages must be made
through the Auditorium manager. No food or beverages may be brought onto the
premises without prior written permission from the Auditorium. The kitchen must
be cleaned up after each event by the contracted caterer, or a charge will be
given to the caterer after the settlement with the lessee. If the Auditorium
dishes are used, a $1.00 charge per setting will be issued to the lessee. The
catering service hired by the lessee must have a business license, insurance,
and follow all health regulations and rules.
Connections to
the Auditorium’s utilities (electrical, water, and drainage) must be arranged
through the Operations Manager of the facility. If the lessee requests an
outside contractor, they must be certified, covered by insurance, and approved
by the facility.
The Auditorium
maintains control of building security, using uniform police and off duty
police during events. All lessees are responsible for complete security within
exhibit areas, meeting rooms, and other areas to be used by lessee. Lessee may
be required to provide security in leased areas from the initial occupancy
until completion of move-out, depending on type of event. The Auditorium shall
have final approval of security requirements for all events conducted within
the facility.
EMS staffing
may be required for certain events depending on size and type. The Auditorium
shall have final approval of first aid requirements for all events conducted
within the facility.
The auditorium
will provide janitorial services during normal operation hours in aisles,
corridors, open spaces, and restrooms, plus one thorough cleaning of these same
areas during hours when the Auditorium is closed. Cleaning the exhibit booth
areas is not the responsibility of the Auditorium maintenance crew. Events such
as a food show, which require continual janitorial service throughout the
facility, should make special arrangements with the Auditorium for additional
personnel. Lessee is responsible for removal of all crates, pallets, lumber,
and packing materials prior to the opening of the show and following move-out.
The Auditorium
cannot accept freight shipments for exhibitors of lessees. All shipments must
be consigned to the official show agent and delivered to the Auditorium during
the scheduled move-in.
Vehicles are
not permitted in the Auditorium without prior approval of the Auditorium
management or unless they constitute an integral part of the display. Any
vehicle that is on display must conform to the city fire codes.
Compliance
with O.S.H.A. regulations is the responsibility of the lessee and its
contractors.
Any and all
ASCAP, BMI, SESAC or other copyright fees applicable to an event will be the
full responsibility of the lessee. The user will make payment of the fees
directly to the applicable copyright agency.
The
Auditorium’s parking lot can accommodate 325 automobiles. All parking
operations, including valet parking, are under the control of the Spartanburg
Memorial Auditorium. The fee is $5 per vehicle (valet has a separate
fee). Some events can buy the lot from the Auditorium by using the following
formula:
Number of guests, divided by 2.9, multiplied by $2.00.
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Rate Schedule for Parking at the Auditorium |
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Parking Lot Flat Fee (School shows
only) |
$300.00 |
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Parking Lot Attendants (School shows
only) |
$14.80/hr. (minimum of 2 attendants) |
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Parking Lot Flat Fee (private
functions, non-ticketed events in banquet facility, or special requests) |
(attendance/2.9) x $2.00 |
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Spartanburg Memorial Auditorium (charge
for parking) |
$5.00 per car |
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Spartanburg Memorial Auditorium Valet
Parking |
Call Scott Ellis at (864) 278-1000 for
info |
If a
non-ticketed event and a ticketed event occur on the same date, the ticketed
event will take precedence, and Spartanburg Memorial Auditorium will
charge all vehicles $5.00 to park on a “first-come, first serve” basis.
Spartanburg
Memorial Auditorium is a house-selling venue. Sabar, Inc./Upstate Merchandising
is the Auditorium’s exclusive merchandising selling company for all concerts,
special events, and as needed by the Auditorium. The Auditorium will receive
30% from the net sale (SC State Sales Tax: 6%) of all novelties, souvenirs,
programs, CD’s, records, tapes, or other items sold at the event.
Box
Office
The Auditorium
shall maintain audit control of all ticket sales. All tickets are to be sold
through the Auditorium box office, Ticketmaster phone center, and Ticketmaster
outlets. The charge for this service is $0.20 per ticket printed by the box
office and outlets (paid and comp.). The Auditorium will charge a rate of 3.8%
for all credit card transactions both at the box office and through
Ticketmaster. The sale of tickets by telephone solicitation will not be
permitted. The Auditorium will provide advance ticket sales at the rate of 3%
of advance ticket sales. Upon completion of the show, the Auditorium shall
provide a complete accounting of all ticket sales.
The Auditorium
reserves the right to retain all proceeds of ticket sales until completion of
event and performers have performed and public faith has been retained. The
Auditorium shall, at times, maintain total control and direction of the box
office personnel and all box office receipts from sales of tickets until
completion of the event.
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Seat Tax Rates |
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Ticket Price |
Tax Charge per Ticket |
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All Tickets |
$3.00 per ticket |
All tickets
printed in connection with this Lease Agreement shall include a seat
tax/facility fee, which
shall be retained by the Auditorium. The seat tax/facility fee is determined by ticket price
according to the following schedule above:
If admission
tickets are not sold to the general public, a use tax amounting to $200.00 per
500 persons will be paid to the Auditorium by the lessee.
(25 Characters per line)
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Line 5: SPARTANBURG AUDITORIUM
Line 6: Day ___, Month ___, Date ___,
Year ___, and Time ___
Ticket Price: 1 ________, 2 ________, 3
________, 4 ________
Reserved Seating or General Admission On Sale Date: __________________
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Detailed Rates |
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Equipment |
Box Office |
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$12.00 |
Table Rent (w/ Chairs)
1-100 |
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Ticketmaster |
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12.00 |
Table Rent (w/ Chairs)
101-300 |
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3.8% |
Credit Card Fee |
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0.50 |
Chair Rent Theatre Setup
Arena |
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200.00 |
Use Tax (per 500 People) |
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20.00 |
Risers |
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3.00 |
Seat Tax |
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50.00 |
Upright Piano |
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400.00 |
Grand Piano |
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150.00 |
Piano Tuning At Cost |
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3.0% |
Advance Box Office Fee |
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50.00 |
Mirror Ball Includes 2
Spots |
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Telecommunications |
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50.00 |
Chandelier (each) |
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$150.00 Ea. |
Dressing Room Phone/Fax
Line |
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300.00 |
Digital Yamaha Clavinova |
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200.00 |
Telephone Rental Deposit |
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50.00 |
Electric Lift |
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50.00 Ea. |
Cable Hook-Up |
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5.00 |
Music Stands w/ Lights |
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Parking |
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55.00 |
Washer/Dryer Rent Per Day |
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$9.50 |
Trailer Parking per Day |
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10.00 |
Towels |
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50.00 |
Show Bus (Shore) Hook-Up |
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50.00 |
220 Power Hook-Up |
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5.00 |
Parking Rent |
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10.00 |
Electric Power Cords |
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Catering/Kitchen |
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100.00 |
Front Projection Screen:
18x24 |
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$1.00 |
Bucket of Ice |
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16.00 |
Double Sided Tape |
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15.00 |
Barrel of Ice (40 gal.) |
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35.00 |
Scrim Rent |
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500.00 |
Kitchen Use Fee |
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100.00 |
Marley Floor |
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15.0% |
Arena Catering Fee* |
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100.00 |
Swags (per section) |
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*Note: Caterer has 2 Hours
to clean up |
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20.00 |
Pipe/Drape Rental per 10'
Section |
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Kitchen. |
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0.15 |
Copies |
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100.00 |
Per hour charge for
overtime |
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5.00 |
Table Covers |
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clean-up. |
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Lighting |
15.00 |
Kitchen Clean Up Labor |
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$175.00 |
Super Trooper Spotlight
Rent |
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1.00 |
Dish Rent Per Place
Setting |
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8.00 |
Lighting Jell Paper per
Sheet |
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At Cost |
Trash Dumpster Rent |
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20.00 |
Par Lights Per
Can/Colortran |
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5.0% |
Green Room Catering fee |
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1500.00 |
House Computer Lighting
System |
At Cost |
Paper Supplies |
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Front-of-House |
500.00 |
14.00 |
Special Labor |
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Electrics
(4 total) |
250.00
ea. |
EPI/Event
Staffing |
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Additional
Instruments |
25.00
ea. |
14.80/hr |
Ticket Takers, Ushers,
Door Guards |
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Electric Sign Rental |
15.75/hr |
Ticket Sellers |
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$200.00 |
Ticket Selling Event (2048
Bulbs) |
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17.65/hr |
Event Staff Manager |
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50.00 |
Per Day Rent |
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16.50/hr |
Event Staff Supervisor |
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Sound |
27.68/hr |
Police Supervisor |
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$750.00 |
Basic Sound System
Auditorium |
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27.68/hr |
Police |
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250.00 |
Basic Sound System Arena |
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25.00/hr |
Emergency Medical
Technician |
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50.00 |
Additional Speakers (Each) |
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51.75 |
Coat Check (after 4 hours,
$13.55/hr) |
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25.00 |
Additional Microphones |
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14.80/hr |
Parking Attendant |
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50.00 |
Stage Monitors |
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12.00/hr |
Maintenance On Duty |
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42.00 |
Wireless Mic |
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14.00/hr |
Labor Beyond Normal Set-Up |
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25.00 |
Compact Disc Player |
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150.00 |
Event Staff Runner |
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75.00 |
ClearCom System |
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Basic Rent Per Day
(Mon-Sun) |
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$3000.00 or 10.0% |
Rent Auditorium |
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$2500.00 or 10.0% |
Rent Arena |
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Stagehand Rate Sheet |
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Stagehand Services-Spartanburg, Inc. |
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100 Boxelder Court |
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Campobello, South Carolina
29322 |
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(864) 205-7837 |
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In |
Performance |
Out |
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One Working Steward |
$16.00 |
$58.00 |
$17.00 |
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Spotlight Operators |
14.50 |
56.00 |
15.50 |
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Electrician |
14.50 |
56.00 |
15.50 |
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Carpenter |
14.50 |
56.00 |
15.50 |
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Props |
14.50 |
56.00 |
15.50 |
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Flymen |
14.50 |
56.00 |
15.50 |
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Arbor Loaders |
14.50 |
56.00 |
15.50 |
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Wardrobe |
14.50 |
56.00 |
15.50 |
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Runner (personal vehicle add .30/mile) |
14.50 |
56.00 |
15.50 |
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Riggers |
21.00 |
58.00 |
22.00 |
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Truck Loaders |
15.50 |
56.00 |
15.50 |
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Department Heads |
15.50 |
58.00 |
16.50 |
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Truss Spotlight Operators |
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58.00 |
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House Video Engineer |
Day Rate: $425.00 (10 hrs.
maximum) |
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House Sound Engineer |
Day Rate: $325.00 (10 hrs.
maximum) |
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House Lighting Director |
Day Rate: $325.00 (10 hrs.
maximum) |
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In - Minimum of 4 hours |
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Out - Minimum of 4 hours
(Time and 1/2 over minimum) |
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Insurance and Workman's
Compensation |
24% of Subtotal bill |
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Holidays |
Time and 1/2 |
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Before 8:00 am |
Time and 1/2 |
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Meal Penalty |
Time and 1/2 after 5 hours |
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Performances |
Time and 1/2 after 4 hours |
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Preferred Catering List |
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Caterer
Name |
Contact |
Phone
Number |
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Sophie's Choice |
Sophie Satterfield |
(864) 585-5441 |
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Holmes Catering |
Tim Holmes |
(864 )585-0034 (864)
599-5188 (864) 764-2133 |
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Soby's New South Cuisine |
Michael Granata |
(864) 232-7007 |
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Prime Time Catering |
Randy Grubbs |
(864) 503-9379 |
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Executive Catering |
Tom Buice |
(864) 598-9977 |
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CJ's Restaurant |
Cathy Jones |
(864) 578-0033 |